Stormtech Associate Handbook California

Expense Submission Process • Submit the completed T&E Expense Form to your manager for approval. Your manager will submit to the finance department for payment upon approval. • Expense reimbursement is issued by cheque or through Western Union GlobalPay System and processed in the next payment run (generally within one week’s time from submission). How to make travel arrangements • Associates are required to make their own travel arrangements. • Upon approval of the travel costs and time, an associate may book travel arrangements. • All travel bookings should be for the most cost-effective options available. • Associates should attempt to book all travel arrangements with as much advance notice as possible and a minimum of 30 days in advance of travel. Airfare • Stormtech Associates are required to fly Economy Class whenever possible at the lowest available airfare at the time of booking. • Traveling associates may retain frequent flyer program benefits. However, participation in these programs should not influence flight selection, which could result in incremental cost to Stormtech. Hotels • Stormtech Associates are expected to reserve standard rooms. Employees may accept room upgrades to suites or executive floor rooms only if the upgrade is at no additional cost to Stormtech. • Reimbursable items include hotel internet connection, tips to hotel staff within reason, valet/parking for car rental. • The Company will not reimburse the following items: In-room movies, Cash advances, Minibar charges except water, soft drinks and reasonable snacks, Laundry, and dry cleaning except for absences in excess of five days. Other Accommodations • If associate is staying with a friend or relative while travelling on Stormtech business, associates may be reimbursed for modest (under $40 per day) gifts of appreciation for the host who provided accommodation, meals, or other reimbursable items. A receipt is required to obtain reimbursement. Rental Cars and Personal Car Usage • Where Associates are required to rent a vehicle the cost of the rental car should be economical and practical for the business task and the number of occupants. • Loss Damage Waiver (LDW) and Collision Damage Waiver (CDW) must be accepted when renting a car unless the Associates’ personal credit card offers this protection. • An associate may use his/her personal car for business purposes. • Stormtech will reimburse associates for business travel using their personal vehicle at the prevailing rate per mile. This rate is adjusted periodically and will be published by People & Culture. • Charges for bridges, highway tolls, ferries, parking, etc. incurred when using a rental car for business purposes will be reimbursed. • Traffic fines, court costs, parking violations, etc. are not reimbursable.

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